After my last post, I was thinking about what the article said about conserving decision-making energiez as much as possible, and that one way to do that is to set certain routines in place. For example, if you decide that Wednesday and Saturday are gym days, you don’t get up on those days and have to decide whether or not to go to the gym. You just do it. HAHA! Okay but seriously I think this is a good line of thought.
I’ve been doing something like this with my writing schedule for the last several months, and have found it paying off. The process I use is partly stolen/modified from Alan Gratz, and partly from Mike Martin, and a lot from trial and error.
First of all, I know, every week, which days I’ll be writing. Not all seven! Generally, I take Tuesdays and Sundays off from writing (Tuesdays I do email, and usually blogging, and household errands and whatnot), and write the other five days.
Sometime on Sunday evening, after I’ve taken a good sabbathy day off, I sit down with my calendar. I happen to use a Moleskine 18-month planner, extra large, these days. On the left side of the page are the days of the week; the right side is rules, but otherwise blank.
On that right-hand side page I write three headings – Work, Home, Self. Under each of those headings I list what I want to do in the coming week. For work this could include stuff like about how many pages or words I’d like to get done on my WIP, phone calls I want to make or emails I need to send to my publisher or agent, other random obligations like blog interviews or inquiries I need to follow up on.
After I get that down, I start filling in the days. What I learned from Alan and Mike has to do with assigning blocks of time to various tasks and goals. I mean, obviously I understood what the little lines on a calendar are for, but I’m not talking about when I’m doing things. I’m talking about how much I’m doing them.
Now, this is not a rigid thing, and the length of blocks sometimes vary, but I decided that I like to start off by thinking in 90-minute blocks. 90 minutes is enough time to get a lot done, but not so much to be daunting. For any given day, I’ll figure out how many 90-minute blocks are going to work with my goals for the week and whatever else I’ve got going on. Some things don’t take 90 minutes, so I’ll break it down further.
Let’s say I decide that, at least as of Sunday night, it looks like I can do three 90-minute blocks on Wednesday. Also known as four and a half hours. That day might look like:
WIP (90)
Good Letters (60)
WIP (30 more)
Top secret project (45)
Read craft book (45)
Again, I don’t say what time I’m going to start each block. They are meant to be moving pieces, as long as they get done that day. And I don’t really use the blocks for the Home and Self categories. My goal is to get my work week scheduled out, and fit the other stuff around it. This allows me enough flexibility to move things around as opportunities for socializing come up, for example, or any other unexpected life happ’nins, or oversleeping or not feeling well or whatever.
So, when I go to bed Sunday night, I’ve already made most of the decisions that I used to make when I got up each morning. On a good day, that a.m. planning of a day worked all right. On a less good day (and if you struggle at all with depression or anxiety, you will understand this) that could be paralyzing. (There were a lot of less-good days.) But, I don’t like to have a minute-by-minute schedule, because if I have to deviate for whatever reason, that stresses me as much as a totally unplanned day.
The level of planning I use with the blocks feels like the perfect balance of structure without rigidity. I feel less overwhelmed, I get more work done, and I’m better able to enjoy my rest.
Oh – another piece of this is sharing the schedule with a trusted writing colleague. “Trusted” in this case should mean somebody who actually likes and cares about you enough, and knows you well enough, to be able to be supportive without either a) letting you off the hook all the time if you don’t do what you say you will, or, b) harassing you and making you feel like a loser if things don’t always go as you planned.
My colleague and I exchange backups on any day we’ve said we’ll write, so we can show we did it (also as a backup backup system). We don’t read each other’s files, unless asked, but it’s a powerful thing to know, “If Mike doesn’t get my backup, he’ll know I didn’t do my work.” Especially on a day when the writing is a grind, that might be my primary motivator.
Okay, that’s that. I’d love to hear your thoughts and methods!